FACILITIES. With the exception of the conference rooms, each room is equipped with a data projector, PC with Video/DVD/CD player and internet access, screen(s), whiteboards and an Elmo or an overhead. The classrooms and lecture room have 5 ft and 6 ft tables with chairs, the teaching theatre has theatre-style seating with tables in front of each row of seats, and each conference room has one conference table with chairs. The seminar classrooms have individual desk-chair style seating.
CONFIRMATION. Acceptance of this form does not constitute a confirmation of your request. A confirmation of the date, time, room number and charges (if any) will be sent to the contact person via email. It is the contact person’s responsibility to notify the RRHEC at dh39@txstate.edu of any corrections or additions that need to be made to the confirmation.
ASSIGNMENT OF ROOMS. RRHEC reserves the right to reassign rooms if necessary. As an institute of higher education, our students and classes are our first priority. If an academic need arises necessitating use of a reserved room, we will make every effort to relocate, reschedule or refund your event.
CHARGES. The list of room charges is available here. All charges will be included in the confirmation. However, should additional charges need to be made, they will be reflected on your invoice. PAYMENT: The complete fee is due no later than 48 hours prior to the date of the event as Cash or a Check. The One Stop Center, Room 201, will receive payments. Checks should be made payable to Texas State University and can be mailed to Texas State University, Round Rock Higher Education Center, Room 401F, 1555 University Blvd, Round Rock, TX 78664.
CANCELLATIONS. Notice of a cancellation must be received no later than 48 hours prior to the date of the event. Failure to cancel a room reservation may result in a $20.00 cancellation fee.
RESPONSIBILITY OF DEPARTMENT/ORGANIZATION. It is expected that you will exercise proper care of the facility, furniture and media equipment. Make sure all trash is properly disposed of and not left on tables and chairs.
PARKING. All Texas State students and Austin Community College students must have their regular parking permit displayed when parking at the RRHEC campus for special events. Non-Texas State and non-Austin Community College students attending special events at the Round Rock Higher Education Center Campus must have a special parking pass displayed on their dashboard. The special parking pass for an event will be available in the One Stop Center, Room 201, or the reserving party can be mailed the parking passes in advance for distribution to the attendees. When a special parking pass is required, please make sure the information is noted in the comments on the Room Reservation Request Form.
